5 Construction and Rental Fleet Management Headaches (and How to Fix Them)

Managing a mixed fleet, rented, owned, tracked, or not, comes with its fair share of constant frustrations. If you feel like you’re constantly chasing down answers, re-entering the same data, logging in to too many websites, or always putting out fires, you’re not alone.

Here are five of the biggest headaches we hear about from contractors and rental companies, and how Incus5 helps resolve them:

1. Scattered Silos

The Problem: Fleet data is all over the place. OEM portals, spreadsheets, fuel logs, rental software, and telematics platforms each hold a piece of the puzzle, but never the full picture.

The Fix: Incus5 unifies all your fleet data: owned, rented, tracked or untracked into one centralized platform, a view like a single pane of glass, so your team can make decisions faster and with increased confidence.

2. Lack of Real-Time Visibility

The Problem: You don’t know where your equipment is or how it’s being used, until something breaks or disappears.

The Fix: With real-time location data, usage tracking, and contextual alerts, Incus5 gives you instant visibility into every asset’s status across job sites.

3. Manual Data Entry

The Problem: You're spending hours manually entering inspections, fuel logs, or rental details into disconnected systems.

The Fix: Incus5 integrates with your ERP, telematics, and mobile tools to reduce data duplication and human error, making it easier for you and your team to input and access what matters.

4. Hidden Costs

The Problem: Equipment that sits idle, missed maintenance cycles, and fuel discrepancies can quietly drain your budget.

The Fix: Incus5 surfaces exception-based insights so you can take action on what’s wasting money before it becomes a bigger problem.

5. Poor Customer Experience

The Problem: Your customers want live updates and access to equipment data, but your current systems aren’t built for it.

The Fix: Incus5 delivers branded dashboards that give your customers real-time visibility into the assets they’re using, overall improving trust, transparency, and service.

At Incus5, we give rental and construction teams the visibility they need to act fast, reduce waste, and stay ahead.

Want to put these solutions into action? Schedule a demo or connect with our team to learn more.